Ep 258:Business English for Meetings: Key Phrases and Strategies

In this episode of Englishway RD, we dive into the world of business English with a focus on meetings. Learn essential key phrases and strategies to communicate effectively and professionally during your business meetings. From starting the meeting, participating in discussions, asking clear questions, to summarizing and concluding effectively, we provide you with the tools you need to excel. Improve your confidence and proficiency in business English and take your communication skills to the next level. Don't miss these practical and useful tips to master your next meeting.

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Transcript

00:00:24

Everyone, welcome back to another episode of English Way RD. I'm your host Thomas, and I'm thrilled to have you here with us today. In this episode, we are diving into the world of business English again, specifically focusing on meetings.

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Meetings are a fundamental part of any business environment and effective communication during these gatherings can be the difference between success and failure.

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Sure.

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Nationally, to that you will have.

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A lot of nonsensical meetings and personal as.

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Part of just corporate life.

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And you have to be prepared for you to be able to communicate properly.

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In these meetings.

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Today will equip you with the essential phrases and strategies to help you navigate your next meeting with confidence and clarity. So let's jump right?

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Time.

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Let's talk about starting the meeting.

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Let's talk about how to kick off a meeting effectively. The way you start a meeting sets the tone for the entire discussion. Here are some common phrases that you can use for this.

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Let's get started.

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Let's get started.

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Also we can use. Shall we begin? Shall we begin? These phrases are straightforward and signal that it is time to focus. Now let's discuss how to set the agenda. A clear agenda ensures that everyone knows what to expect, you might say.

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Today we will discuss.

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Today we will discuss.

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Or you can go also for our main topics are our main topics.

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Art.

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It is also important to make a strong opening statement. This could be a brief overview of the meeting's purpose or key point that makes immediate attention. For example, our goal today is to finalize the project timeline.

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Now, last but not least.

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A good opening grabs attention and sets the stage for a productive meeting. Now, how can I combine all these to start my meeting? Well, I give you an example based on real life scenario.

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Yes.

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Now, after the icebreaker, we need to start the meeting. It is important that you have that ice breaker so everyone can relax and discuss and just kind of get in the mood of the meeting. So after you have completed your ice breaker, just sharing how was your weekend.

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Probably you can go with.

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OK, guys, thank you very much for attending.

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Shall we begin?

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Today our main topics are review, how it was our quarter.

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Also check what are the areas of improvement? What were the successes and what will be the next plan going forward. It is important to highlight that this full meeting will be just to plan to review what went well, what went run and just plan how we can prevent future incidents.

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Like this?

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Pause for a moment to just.

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Grab everyone attention and let's go over the things that we did really well last.

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Water and then that way you can just start your meeting. I know it was very basic. You can just do different type of studies or different type of openings depending on the type of meeting and.

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The audience that you are sharing with.

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Now let's talk about participating in discussions.

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Participating in discussions can sometimes be intimidating, to say the least, especially if we are not confident in your language skills. Here are some phrases to help you contribute effectively.

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You can go with. I'd like to.

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But.

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I'd like to add or also you can go with my opinion or in my opinion, in my opinion, when you need to agree or disagree, it is crucial to do so. Politely consider these phrases to do so. I see your point, but.

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But.

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I agree with.

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I agree with.

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Being clear and concise is key. Avoid lengthy explanations unless necessary. Keep your contributions to the point and relevant. Now this last element is very important, very, very important, because I have worked with friends that they tend to.

00:05:16

Over top or just do lengthy explanations, whether when they are not really necessary since they just go beating around the bushes and that's really frustrating, especially when the time I'm sorry when the meeting has a time frame, most of them, all of the meetings, they will have a time frame either.

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Half an hour or one hour or two hours, all of them will have a time frame set so someone just over explaining things who gets annoying is really annoying. So be really precise, concise and just talk about the key elements.

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So let's say that we are discussing the things that went well, things that work really good on the last quarter and we're talking about the sales.

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So something that you can say is I'd like to add that something that worked last.

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Quarter was the fact that we gave our training, our team a new training on basic sales skills in my opinion, we should do the same for the upcoming quarter. However, in this time instead of basic, we can go with a little bit more advanced technique.

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Let's move on to asking questions, asking questions. It is a crucial part of any meeting. Believe me there and I have been asked questions and I have been the one asking the questions as well.

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It shows engagement and helps clarify points.

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Here are some useful some useful phrases that you can use.

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To ask questions.

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Could you clarify? Could you clarify?

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What do you mean by? What do you mean by?

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Also opening the questions are particularly valuable because they encourage detailed responses. For example, can you explain how this will impact our timeline?

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Follow up questions also can keep the discussion flowing and ensure you fully understand the topic.

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When asking questions in my meetings, I could go.

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With after I explained the point after I explained the point of what we need, I could go with the question of hey guys, I'd love to have your thoughts on what I just explained. How do you think this will impact our finances and the upcoming?

00:07:50

Activities.

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So that way I can hear the bad.

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And the good.

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Things so you can use that question whenever.

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You're explaining something.

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Now let's talk about summarizing and concluding points.

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Summarizing is essential to reinforce understanding and agreement. Use phrases like summarize or in conclusion.

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Highlight great takeaways.

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That will help you to ensure everyone is on the same page. You might say the main points.

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Our or we are great on.

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So wrapping up the discussions effectively means confirming that everyone knows the next steps. For example, you can you can do something like. So in conclusion guys.

00:08:37

We will be doing for our next quarter one training on advanced sales technique additionally to that.

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We are going.

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To add font to the investigation department and additionally to that we are going to send a request to the the.

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More.

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Headquarters in order to get an expert here on audit.

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You can say something like that now.

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Let's talk about assigning tasks and next steps.

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Signing tax clearly is crucial to ensure accountability. Here are some phrases that you could use.

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Could you please take care of or who will be responsible for?

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Outlining the next steps helps keep the momentum going. You could say our next steps are.

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Or we will reconvene.

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So setting also setting deadlines and follow up meetings ensure that the task that we agreed on are completed on time and progress is tracked.

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Now, that's all for today.

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Folks.

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On this episode on Business English for meetings, I know that we have done similar episodes, but I wanted to bring this up.

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Used to.

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Explain and expand on these beautiful topic which very fond of especially because I work with corporate and all that. So we hope these phrases and strategies will help you to communicate more effectively in your professional meetings. Remember, practice makes perfect, so try using these tapes.

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In your next meeting to build your confidence and proficiency.

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If you enjoyed this episode, as always, please leave a review and share with your colleagues. Your feedback helps us to improve and reach more learners like you.

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Stay tuned for more valuable content from English Way RD